Hobson Associates

Office Assistant (Temporary Assignment)

Job Id: 19044
Job Type: Temp
Industry: Financial Services
Worksite Location: Headquarters
Location: Los Angeles, CA 90071
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National financial services firm is seeking an Office Assistant in their Los Angeles office.

The responsibilities of the Office Assistant include:

  • Provide general support to Office Manager and professionals
  • Perform general clerical duties such as: scanning, mail distribution, and electronic filing
  • Handle logistics for onsite meetings (reserve/prepare/maintain/clean-up conference room, greet and escort clients/guests, arrange/offer refreshments and/or food)
  • Receive and direct all incoming phone calls to proper individual
  • Prepare and review invoices for clients
  • Maintain, modify, and update database information as needed
  • Manage calendar(s) and office needs of professionals (i.e. scheduling appointments, confirming meetings, coordinating calendars)
  • Assist and coordinate with travel arrangements for various personnel
  • Support Marketing Manager on various tasks
  • Other duties as assigned

Candidate Requirements:

  • High School Diploma or equivalent and 1-3 years of related experience
  • Excellent written and verbal communication skills
  • Ability to manage multiple staff requests and work on multiple projects simultaneously
  • Exceptional customer service skills, over the phone and in person
  • Proficiency in Microsoft Office, Excel and Outlook

The Office Assistant is an urgent and time sensitive role. If you meet the qualifications outlined above and are interested in this role, we want to talk to you!

Great pay and work environment. APPLY TODAY!

Contact Recruiter:

Jennifer Millea

Senior Associate - Staffing Services

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